Team Assistant Job in Ferney-Voltaire, France at World Medical Association

The World Medical Association (WMA) is recruiting a Team Assistant for its office in Ferney-Voltaire, France. The position offers a starting salary of €1,900 per month and involves providing administrative, secretarial, and logistical support to senior management and the wider organization.

The successful candidate will assist with office administration, correspondence, meeting coordination, membership records, travel arrangements, and facilities management. Applicants should have strong administrative experience, excellent organizational skills, and fluency in both English and French.

The position is scheduled to start on 18 January 2027.

Job Overview

• Job Title: Team Assistant
• Employer: World Medical Association
• Location: 13A Chemin du Levant, 01210 Ferney-Voltaire, France
• Employment Type: Full-time
• Contract: The listing describes the position as both a fixed-term contract and CDI; the contract type should be confirmed with the employer
• Starting Salary: €1,900 per month
• Starting Date: 18 January 2027
• Education: Bachelor’s degree or equivalent, or Baccalauréat with at least three years of administrative experience
• Experience: At least two years in a similar administrative or assistant role
• Languages: Fluent English and French
• Work Arrangement: In person
• Application Deadline: 15 November 2026

About the Employer

The World Medical Association is an international organization representing physicians. Established in 1947, it operates as a global federation of National Medical Associations.

The organization works to promote high standards in medical ethics, education, science, and healthcare for people worldwide. Its office is located in Ferney-Voltaire, France.

Job Description

The Team Assistant will provide administrative and secretarial support to the Secretary General, Chief Operating Officer, Operations Coordinator, and other members of the WMA team.

Working under the general direction of the Operations Coordinator, the successful candidate will manage daily office processes, coordinate meetings, respond to correspondence, maintain membership records, and assist with various operational activities.

The role requires a high level of organization, discretion, independence, and accuracy. The employee will also support facilities management, website updates, travel arrangements, and administrative matters connected with French legislation.

Key Responsibilities

Administrative and Secretarial Support

• Provide administrative, secretarial, and logistical assistance to team members.
• Serve as the first point of contact for visitors, telephone calls, emails, and postal correspondence.
• Handle general office communications and maintain administrative processes.
• Coordinate team diaries and schedule appointments and meetings.
• Prepare relevant documents and briefing materials.
• Respond to written and verbal inquiries.
• Support personnel administration in coordination with the external accounting firm.

Meeting Coordination and Records Management

• Assist with the planning and organization of statutory and external meetings.
• Manage event registrations, participant badges, and event systems.
• Prepare meeting documents and briefing materials.
• Take minutes during meetings.
• Maintain confidential and organized filing systems.
• Translate letters, memos, and other documents into French when required.

Membership Administration

• Maintain membership information for Constituent Members and Associate Members.
• Update the membership database and contact directory.
• Handle official correspondence relating to members.
• Serve as a contact point for members and external stakeholders.
• Assist with membership dues and related requests.

Website and Administrative Compliance

• Update assigned pages on the organization’s website.
• File social contribution and tax-related documents not handled by the external accounting firm.
• Communicate with relevant French administrative bodies, including the Prefecture, CPAM, and complementary health insurance provider, in line with internal procedures.

Facilities and General Office Support

• Act as the first contact for WMA tenants.
• Assist with property and facilities-related matters.
• Identify maintenance and repair requirements and arrange appropriate action.
• Maintain the property database.
• Organize travel arrangements, including flights, taxis, and restaurant bookings.
• Purchase office supplies and other necessary goods.
• Help organize team-building activities and social events.
• Maintain cafeteria equipment and supplies.
• Keep the office library updated.
• Provide emergency administrative cover when required.

Qualifications and Requirements

Applicants should meet the following educational and professional requirements:

• A Bachelor’s degree (Licence, Bac+3) or equivalent qualification.
• Alternatively, a Baccalauréat with at least three years of administrative experience.
• At least two years of experience in a similar position, such as team assistant, office assistant, or administrative assistant.
• General office administration experience.
• Fluency in English and French, with native or near-native French proficiency.
• Excellent written communication skills in both languages.
• Good spoken communication and professional telephone manner.
• Proficiency in Windows, Microsoft Word, Excel, Outlook, and web browsers.
• Fast and accurate typing skills.
• Strong organizational and multitasking abilities.
• Ability to work independently, take initiative, and respond quickly.
• Accuracy and the ability to work under pressure.
• Discretion, trustworthiness, and a professional attitude.
• Good teamwork and communication skills.

Additional Advantages

The following qualifications are desirable but not essential:

• Experience supporting formal meetings in an international organization.
• Knowledge of additional languages, particularly Spanish.
• A valid driving licence, as occasional driving may be required.

Candidates should also be available for occasional travel and overtime when necessary.

Salary and Benefits

The advertised starting salary is €1,900 per month.

The position is full-time and based at the World Medical Association’s office in Ferney-Voltaire, France. The listing also mentions the possibility of overtime.

No additional employee benefits are specified in the supplied vacancy.

Who Should Apply?

This position may suit experienced administrative assistants, office coordinators, executive assistants, and professionals who have worked in international organizations.

Candidates should have strong administrative abilities, excellent written and spoken French and English, and the confidence to manage several responsibilities independently.

Applicants with experience organizing formal meetings, maintaining membership databases, and coordinating office operations may have an additional advantage.

Frequently Asked Questions

1. What is the salary for the Team Assistant position?

The advertised starting salary is €1,900 per month.

2. Where is the job located?

The position is based at the World Medical Association office, 13A Chemin du Levant, Ferney-Voltaire, France.

3. When does the job start?

The advertised starting date is 18 January 2027.

4. What is the application deadline?

Applications must be submitted by 15 November 2026.

5. What languages are required?

Applicants must be fluent in English and French. Native or near-native French proficiency is expected.

6. How much experience is required?

Applicants need at least two years of experience in a similar administrative or assistant role.

7. What educational qualifications are accepted?

A Bachelor’s degree or equivalent is accepted. Alternatively, applicants with a Baccalauréat and at least three years of administrative experience may qualify.

8. Is this a remote position?

No. The listing specifies that the position is based in person at the WMA office.