Administrative Assistant Jobs in Ontario, Canada at Rentokil-Terminix

Rentokil-Terminix Canada is hiring an Administrative Assistant for a 12-month position based in Milton, Ontario. The role offers an annual salary of $45,000 to $50,000 and is primarily an in-office position. The successful candidate will support customers, handle administrative and bookkeeping tasks, process invoices, assist with payroll-related duties, and help maintain accurate business records.

This Administrative Assistant job in Milton is suited to candidates with at least three years of administrative experience in a small or medium-sized company, strong communication skills, attention to detail, and good knowledge of Microsoft Office. The position also requires the ability to meet tight deadlines and type at least 35 words per minute.

Job Overview

• Job Title: Administrative Assistant
• Company: Rentokil-Terminix Canada
• Location: Milton, Ontario, Canada
• Employment Type: Full-time
• Contract Duration: 12 months
• Salary: $45,000–$50,000 per year
• Experience: 3+ years of administrative experience
• Education: High school diploma or higher
• Work Arrangement: In-office
• Typing Requirement: Minimum 35 words per minute
• Remote Work Requirement: 100 Mbps minimum internet connection if required to work remotely
• Work Authorization: Applicants must currently be authorized to work in Canada
• LMIA Sponsorship: Not provided
• Work Permit Support: Not provided

About Rentokil-Terminix Canada

Rentokil-Terminix Canada is described in the listing as one of the largest pest control providers serving the property management sector. The company has been an industry leader in pest control since its founding and uses certified specialists and innovative technologies to protect homes and businesses across Canada.

The company also describes itself as a workplace that rewards high performance and provides opportunities for professional development.

Administrative Assistant Job Description

The Administrative Assistant will serve as an important point of contact between customers and the company. The position involves responding to customer questions, providing information about products and services, resolving issues, and helping identify potential business opportunities.

The role also includes a range of administrative, financial, and bookkeeping responsibilities. The successful candidate will need to understand service agreements and contracts, process invoices accurately, maintain pricing information, and support various accounting and payroll-related activities.

Strong written and verbal communication skills are important because the position involves interacting with customers, colleagues, and management.

Key Responsibilities

The Administrative Assistant will be responsible for duties including:

• Assisting customers with billing, payment processing, and other business-related inquiries.
• Ensuring accurate pricing across standard and more complex contracts.
• Maintaining a strong understanding of the company’s services and operating systems.
• Reading and interpreting service agreements, contracts, and instructions.
• Processing invoices according to applicable agreements and instructions.
• Performing bookkeeping tasks such as bank deposits and reconciliations.
• Assisting with tax remittances, month-end closing activities, and invoicing.
• Supporting payroll and timekeeping activities.
• Tracking vacation information and assisting with commission calculations.
• Organizing daily responsibilities and managing time effectively.
• Presenting information to clients, colleagues, and management in individual and small-group settings.
• Completing data-entry tasks accurately.
• Performing other duties assigned by the employer.

Qualifications and Requirements

Candidates interested in this Administrative Assistant vacancy should meet the following requirements:

• High school diploma or higher.
• At least three years of administrative experience in a small to medium-sized company.
• Strong verbal and written communication skills.
• Good knowledge of Microsoft Office.
• Ability to type at least 35 words per minute.
• Excellent attention to detail.
• Strong time-management and problem-solving abilities.
• Ability to work effectively under tight deadlines.
• Payroll experience is considered an asset.
• If working remotely is required, access to an internet connection of at least 100 Mbps.

The position requires someone who can manage multiple administrative responsibilities while maintaining accuracy and meeting deadlines.

Salary and Benefits

The Administrative Assistant position offers a salary of $45,000 to $50,000 annually. The position is for a 12-month duration and is full-time.

Rentokil-Terminix states that employees receive competitive pay on a bi-weekly schedule. The company also notes that many of its roles offer performance-based incentives connected to high performance and exceptional customer service.

The employer describes the role as providing opportunities for professional development and a professional career trajectory.

Work Location and Employment Conditions

This is an in-office position in Milton, Ontario. The listing notes that if provincial restrictions require remote work, employees would need to provide their own high-speed internet connection and suitable workspace at home.

A minimum internet speed of 100 Mbps is required if the employee works remotely. However, the employer states that the expectation is for team members to report to the office regularly.

Work Authorization

Applicants must already be authorized to work in Canada.

Rentokil-Terminix explicitly states that it does not provide Labour Market Impact Assessment (LMIA) sponsorship, work permit support, or assistance with work permit renewals. Therefore, candidates should have the necessary Canadian work authorization before applying.

Who Should Apply?

This position may suit administrative professionals who have at least three years of experience supporting a small or medium-sized business and are comfortable handling both customer-facing and administrative responsibilities.

Strong candidates should be organized, detail-oriented, confident with Microsoft Office, comfortable working with invoices and business records, and able to communicate effectively with customers, colleagues, and management. Experience with payroll is an advantage.

Frequently Asked Questions

What is the salary for the Administrative Assistant position?

The advertised salary is $45,000 to $50,000 per year.

Where is this Administrative Assistant job located?

The position is based in Milton, Ontario, Canada.

Is the Administrative Assistant position full-time?

Yes. The position is advertised as a full-time role with a duration of 12 months.

How much administrative experience is required?

Candidates are expected to have at least three years of administrative experience working for a small to medium-sized company.

What education is required?

The listing requires a high school diploma or higher.

Is payroll experience required?

Payroll experience is considered an asset, but it is not listed as a mandatory requirement.

Is this an in-office or remote position?

The position is primarily in-office in Milton, Ontario. The listing notes that remote work may be required if provincial restrictions apply. In that situation, employees must provide their own suitable workspace and at least 100 Mbps internet service.

Does Rentokil-Terminix provide visa or LMIA sponsorship?

No. The listing specifically states that Rentokil-Terminix does not provide LMIA sponsorship, work permit support, or assistance with work permit renewals. Applicants must already be authorized to work in Canada.