Posted by ALLCLOUDS.PL is hiring an Office Manager in Warsaw, Poland for a full-time administrative position. The role involves supporting the Administrative Director and handling a range of office management, correspondence, documentation, and coordination duties.
The position is available from Monday to Friday, with working hours arranged between 9:00 a.m. and 6:00 p.m. The company also offers training opportunities, professional development, company equipment, and several workplace benefits.
This article provides details about the Office Manager job in Warsaw, including the responsibilities, requirements, employment conditions, and benefits stated in the job listing.
Job Overview
- Job Title: Office Manager
- Company: ALLCLOUDS.PL
- Location: Warsaw, Poland
- Employment Type: Full-time
- Work Schedule: Monday to Friday
- Working Hours: 9:00 a.m. to 5:00 p.m. or 10:00 a.m. to 6:00 p.m., depending on arrangements
- Position: Assistant to the Administrative Director
- Experience: Office work experience required
- English: Communicative knowledge of English required
- ISO Knowledge: Welcome
- Company Equipment: Laptop and phone provided
About the Employer
ALLCLOUDS.PL is recruiting an Office Manager to support its Administrative Director and work with other departments of the company. The position operates within a holacracy structure, giving the successful candidate exposure to different administrative and back-office activities.
The company also provides internal training and co-financing for external courses that match employees’ career directions and interests.
Job Description
The Office Manager will provide daily administrative support to the Administrative Director while helping coordinate the activities of the office secretariat. The position involves managing documents, preparing correspondence, checking orders and offers, communicating with clients and contractors, and supporting the company’s Integrated Management System.
The role also includes supervising subcontractors and supporting ISO audits. The successful candidate will work with other departments to help ensure administrative activities are properly coordinated.
Key Responsibilities
- Provide daily support to the Administrative Director.
- Plan and monitor office operating costs.
- Coordinate the work of the office secretariat.
- Manage document circulation.
- Prepare and verify orders and offers.
- Supervise subcontractors.
- Prepare letters for courts and administrative bodies.
- Manage secretariat activities.
- Handle correspondence with clients and contractors.
- Maintain Integrated Management System documentation.
- Supervise ISO audits.
- Cooperate with other departments of the company.
Qualifications and Requirements
Applicants should have the skills and experience required to handle the administrative responsibilities of the position.
Required qualifications include:
- Experience working in an office.
- Communicative knowledge of English.
- Ability to prepare simple letters.
- Availability from 9:00 a.m. to 6:00 p.m.
- Commitment and accuracy when carrying out assigned tasks.
The employer also welcomes:
- Knowledge of ISO standards.
- Experience working in a law firm.
- Experience in a public procurement department.
Salary and Benefits
The job listing does not provide a specific salary for the Office Manager position. However, ALLCLOUDS.PL states that it offers transparent and stable forms of employment according to employee preferences, including an employment contract.
Other benefits and opportunities listed by the employer include:
- Internal training courses.
- Co-financing for external courses related to career direction and interests.
- Opportunities for professional development within the company’s structures.
- Company laptop and phone.
- An additional bonus through the employee referral program.
- Periodic preventive healthcare for employees, including COVID tests or vaccinations.
- Fruit in the office.
- Specialty coffee and tea.
- A friendly working atmosphere.
Who Should Apply?
This position may be suitable for candidates with previous office experience who are accurate, committed, and comfortable handling administrative responsibilities. Applicants should be able to prepare simple letters, communicate in English, coordinate office activities, and manage documents.
Candidates with knowledge of ISO standards may also be well suited to the role. Experience in a law firm or public procurement department is welcomed but is not stated as a mandatory requirement.
Frequently Asked Questions
1. Where is the Office Manager job located?
The Office Manager position is located in Warsaw, Poland, in the 02-231 postal area.
2. Is the Office Manager position full-time?
Yes. The job listing identifies the position as full-time.
3. What days does the Office Manager work?
The position operates from Monday to Friday.
4. What are the working hours for the position?
The working hours are either 9:00 a.m. to 5:00 p.m. or 10:00 a.m. to 6:00 p.m., depending on the arrangements.
5. Is office experience required?
Yes. Previous experience working in an office is listed among the requirements.
6. Is English required for the Office Manager job?
Yes. The employer requires communicative knowledge of English.
7. Is knowledge of ISO standards mandatory?
No. Knowledge of ISO standards is welcomed by the employer but is not listed as a mandatory requirement.
8. Does the company provide a laptop and phone?
Yes. The listing states that the company provides a laptop and phone.
How to Apply
Interested candidates who meet the required qualifications and experience criteria should submit their application.
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